REGULATIONS OF THE AUDIT MANAGEMENT SYSTEM - TEST.IN PLATFORM
I. GENERAL PROVISIONS
The Audit Management System Regulations (hereinafter referred to as: Regulations) define the terms and conditions of using the Audit Management System made available by Future Centre Language Solutions Sp. z o.o. (hereinafter referred to as: Service Provider) of the Training Management System - Test.IN platform (hereinafter referred to as: Platform), and the terms and conditions of using the Platform.
The Regulations are made available to Users in the Platform's files free of charge, in a form that allows them to be downloaded, saved, and printed.
Terms used in the Regulations shall mean:
Service Provider - Future Centre Language Solutions Sp. z o.o. with its registered office in Warsaw (address: ul. Solec 38/105, 00-394 Warsaw), entered by the District Court for the City of Warsaw, XII Commercial Division of the National Court Register into the Register of Entrepreneurs under KRS number: 000934489, REGON: 017166285, NIP: 521-31-24-728, i.e., the entity providing access to the Platform.
Platform - Audit Management System - Test.IN Platform, an online platform for entities cooperating with the Service Provider and their employees, individuals participating in courses organized by the Service Provider, teachers, and employees of the Service Provider, available at szs.futurecentre.eu, enabling monitoring and communication during language courses.
User - any person using the Platform. Users include students, course coordinators from the client's side, course coordinators from the Service Provider's side, lecturers, and representatives of the Service Provider.
User Account - personal data related to the User, including but not limited to name and surname, email address. This data is stored on the Platform solely for the purpose of providing access to the Platform and communication when conducting training and informational activities.
Access parameters - name and password of the User authorized to use the Platform.
Content - materials and other documents made available on the Platform according to the principles set out in the Regulations.
III. ELECTRONIC SERVICE
The Service Provider offers the possibility of using the Platform. As part of its activities, the Platform aims to provide direct access to information related to the language courses provided by the Service Provider. The platform makes available information and materials under the conditions set out in these Regulations.
The Platform allows Users to browse the resources of the Platform according to their role, in particular:
The role "Candidate" access of the User participating only in the language audit organized by the Service Provider - includes access to the: Desktop, My Profile, My Mail, My Account, Courses, Classes, Library, Tests and Surveys,
The role "Listener/Student" access of the User participating in training courses organized by the Service Provider - includes access to the following tabs: Desktop, My Profile, My Mail, My Account, Courses, Classes, Library, Tests and Surveys, Reports,
Roles "Company Account" "Account Administrator" and "Cost Centre Manager" User access - course coordinator from the client's side - includes access to the following tabs: Dashboard, My Profile, My Mail, My Account, Courses, Classes, Library, Tests and Surveys, Reports enriched with the possibility of viewing and editing own data of Students and Candidates.
IV. USER LICENSE
Unless another agreement or the Regulations state otherwise, the use of the Platform and its functions does not mean that the User acquires any rights to the content contained on the Platform.
The Provider allows the User to use the Content and the Platform exclusively under the conditions specified in the Regulations and the provisions of the applicable copyright law. The User is obliged to respect them.
The Platform and the Content are protected by Polish law governing the protection of intellectual property rights. Therefore, the Content and the Platform must be treated as any other product protected by copyright.
The User shall not have the right to rent, lease or otherwise distribute the Content made available to him/her as part of the Platform, and in particular their posting on other websites, public performance, or display.
Subject to the foregoing provisions, the User is not entitled to copy or modify in any way the Platform, its structures, and decompiling codes, or to copy or modify in any way the Content and the accompanying documentation. The User is not authorized to use the Platform or the Content as part of other materials.
The User is not permitted to provide content of an unlawful nature as part of their use of the Platform.
V. PLATFORM OPERATION AND TECHNICAL REQUIREMENTS
The Platform operates exclusively via the Internet and is accessible to the User without restrictions, 24 hours a day, 7 days a week. However, the Service Provider reserves the right to temporarily suspend the availability of the Platform due to the necessity of repairing technical failures. The Service Provider undertakes to keep the interruption as short as possible and to inform the Users about the technical break and its expected duration. Service Provider is not responsible for interruptions in the operation of the Platform not attributable to its fault, in particular, for external difficulties such as breaks in the operation of the backbone network or access nodes.
Using the Platform requires the User to have a valid e-mail address.
The use of the Platform takes place via an ICT system, which ensures the processing and storage, as well as the sending and receiving of data via telecommunication networks, in accordance with the provisions of the act on the provision of electronic services.
In order to use the Platform it is necessary to have a device (computer equipment or mobile device such as a tablet or smartphone) with access to the Internet and a web browser.
VI. REGISTRATION ON THE PLATFORM
Each User has his/her own User Account on the Platform.
The access parameters allowing for the use of the Platform shall be communicated to the User prior to their first log-on.
The User's password is stored in a manner preventing its disclosure. If the password is forgotten, the Service Provider shall generate a new password upon the User's request.
The User undertakes not to disclose to third parties and to protect and keep secret the Access Parameters received. Any actions performed with the use of the login and password shall be treated as performed by the User who received the login and password.
If the password is lost or if there is a suspicion that it has been read/ stolen by an unauthorized person, the User is obliged to inform the Service Provider immediately.
VII. USE OF THE PLATFORM
1. Only Users may use the Platform.
2. One can only become a User by creating a User Account with the Service Provider. In order to use the Platform, it is necessary to accept the Regulations and give consent to the processing of personal data to ensure access to the Platform.
3. The User may only use the Platform in accordance with its intended purpose and the principles laid down in the Regulations and generally applicable law.
4. When using the Platform, the User must follow the instructions appearing on the Platform or the instructions of the Service Provider.
VIII. BLOCKING OF ACCESS
The Service Provider reserves the right to temporarily block the User's access to the Platform for the following reasons:
Gross violation of the provisions of the Regulations by the User.
Justified suspicion of use of the Platform by another person passing the access parameters granted to the User.
Justified suspicion of the information contained on the Platform being used for the purposes of unfair competition, and in particular
Copying or recompiling the software structure of the Platform.
2. Unblocking access may only take place after an explanation of the reason for the blocking.
3. Unblocking access may require granting the User new access parameters.
4. If the reason for the blocking is not clarified by mutual agreement between the Service Provider and the User (or the relevant entity with whom the Service Provider cooperates in connection with making the Platform available to the User) within 7 working days of the blocking, the User may be excluded from the Platform.
The Service Provider undertakes to ensure the proper functioning of the Platform, to the extent that is apparent from current technical knowledge and undertakes to rectify within a reasonable timeframe any irregularities reported by Users.
The User is obliged to immediately notify the Service Provider of any irregularities or interruptions in the functioning of the Platform.
The User has the right to lodge a complaint regarding the provision of services specified in the Regulations.
If the data or information provided in the complaint requires supplementation, before the complaint is considered, the Service Provider or an entity authorized by it shall request the complainant to supplement them in the indicated scope.
Complaints should be submitted electronically via the contact form available on the Platform or to the address: firstname.lastname@example.org or by phone: +48 224875445 or in writing to the address of the Service Provider.
The User's complaint is dealt with within 14 days. The User shall be informed about the manner of resolving the complaint by e-mail or telephone, unless another method of providing such information has been agreed with the User.
X. RESPONSIBILITY OF THE SERVICE PROVIDER
The Platform only supports the provision of training services to authorized Users or the provision of access to the Platform to other authorized Users.
The Service Provider is not responsible for any damage resulting from improper operation of the User's hardware or software.
The Service Provider is not responsible for any damage resulting from the disclosure by the User to third parties of data enabling access to the Platform and the consequences of actions taken by the User which constitute a violation of the provisions of the Regulations unless specific provisions state otherwise.
The Service Provider is not responsible for any use of the Platform by the User or any other person visiting the Platform in contravention of the law or the provisions of these Regulations.
XI. PRIVACY AND COOKIES POLICY
The Privacy and Cookies Policy constitutes Attachment No. 1 to the Regulations.
XII. FINAL PROVISIONS
The Regulations may be amended, of which the Users will be informed by E-mail to the address indicated in the User Account. Changing the Regulations does not require an amendment to the contract concluded between the User and the Service Provider.
If within 14 working days from the announcement of changes to the Regulations the User does not submit a statement of refusal to accept changes to the Regulations by e-mail to the contact e-mail address visible in the User Account, it is assumed that the User has accepted the new content of the Regulations. Refusal to accept the changes to the Regulations means that the User resigns from using the Platform.
A statement of non-acceptance of the changes to the Regulations may be submitted by e-mail to: email@example.com, by telephone: +48 224875445 or in writing to the address of the Service Provider.
The User may obtain additional assistance, information on the operation of the Platform by contacting the Provider electronically via the contact form available on the Platform or at the address: firstname.lastname@example.org, by phone: +48 224875445.
The provisions of the Regulations do not exclude the possibility for the User to invoke mandatory provisions of law.
These Regulations shall be governed by Polish law and any disputes arising from its obligations shall be resolved by the competent courts in Poland.
Service Provider reserves the right to make changes to the functioning of the Platform without having to inform its Users, as long as these changes do not require changes to these Regulations.
These Regulations shall enter into force on 01.01.2022.
Appendix no. 1 to the Privacy and cookies policy Regulations
§ 1. GENERAL PROVISIONS
The administrator of the Platform is Future Centre Language Solutions Sp. z o.o., with its registered office in Warsaw (address: ul. Solec 38/105, 00-394 Warsaw), entered by the District Court for the capital city of Warsaw, XII Commercial Division of the National Court Register in the Register of Entrepreneurs under KRS number: 000934489, REGON: 017166285, NIP: 521-31-24-728 ("Administrator"). 3.
The Administrator declares that it has physical, electronic, and procedural safeguards that are appropriate for the confidentiality of information and personal data processed by the Administrator.
The use of the Platform by the User is voluntary.
The Platform is intended for persons of full legal age.
§ 2. COLLECTION OF PERSONAL DATA
The Administrator collects the personal data of Users to provide them with access to the Platform and possibly (depending on the kind of User we are dealing with) - to provide training services to the User ("Personal Data") to the extent comprising name, surname, email address, and in the case of Users who are also clients - also the address of residence (for billing purposes). Each User is entitled to add additional data on their profile (e.g., profile photos). 2.
Providing Personal Data by Users is voluntary, but necessary to provide the User with access to the Platform and possibly (depending on which User we are dealing with) - to provide training services to the User.
The Administrator shall take the necessary steps to protect the privacy and confidentiality of the Personal Data of Users.
The Administrator processes Personal Data in accordance with the applicable legislation on the protection of personal data.
§ 3. PROCESSING OF PERSONAL DATA
The Administrator may process Personal Data only for the purposes indicated herein or, alternatively, for other purposes arising from the relevant agreement concluded with the User or in the interest of the User.
Personal Data shall be processed:
for accounts "Lector/Teacher", "Private Account", "Administrator" and "Coordinator" by the Administrator on the basis of Article 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) of 27 April 2016. (Official Journal of the EU. L No.119, p.1) i.e. on the basis of the User's consent. The User has the right to withdraw consent to the processing of personal data at any time without affecting the legality of the processing that was carried out based on consent before its withdrawal, whereby in the event of withdrawal of consent, further provision of access to the Platform to the User possibly and the provision of training services to the User is not possible.
for accounts of the types "Company Account", "Listener", "Candidate", "Cost Centre Manager" and "Account Administrator" on the basis of individual contracts of personal data entrustment concluded with entities serviced by Future Centre Language Solutions Sp. z o.o.
Personal data may be provided to the extent necessary to third parties who cooperate with the Service Provider in providing access to the Platform and possibly in providing training services to the Users, i.e., the server provider, the entity providing accounting services, lecturers and the entity providing additional language services used by the Users. The Personal Data will not be transferred to third countries.
Personal Data will be processed for the period necessary for the purpose for which it was collected and will be immediately deleted after the termination of this purpose.
The User has the right to access the Personal Data provided by him, to request their rectification, erasure, or restriction of processing, as well as to object to the processing of Personal Data and the right to transfer Personal Data, in accordance with applicable data protection laws.
In case of non-compliance by the Administrator with the law on personal data protection, the User is entitled to submit a complaint to the body supervising the processing of personal data (the Inspector General for Personal Data Protection).
The Administrator can be contacted at the following address: Future Centre Language Solutions Sp. z o.o. with its registered office in Warsaw, 38/105 Solec St., 00-394 Warsaw tel. +48 22 487 5445, e-mail: email@example.com. The Administrator's Data Protection Officer can be contacted by Email: firstname.lastname@example.org .
§ 4. BROWSING THE CONTENT OF THE PLATFORM
The Administrator collects information related to viewing the content of the Platform by Users, such as the number and source of visits to the Platform, the time of the visit, the content viewed, the number and type of sub-pages accessed, the referrals used, the IP address, the GUID (globally unique identifier), information about the computer and the operating system, the type of browser, the domain name, the address of the website from which the referral was made. The Administrator uses web beacons in the form of transparent graphics and small text fragments, which are sent to the browser (cookies) by means of which the information referred to in the first sentence is stored on the User's terminal equipment and can be read by the Administrator's devices each time the User connects to this equipment.
The Administrator does not connect Information with User's Personal Data and does not use it to identify the User. The tools used by the Administrator do not obtain data from the User's hard drive or the User's Personal Data.
The information collected in connection with browsing the contents of the Platform is stored for an indefinite period as support material for the administration of the Platform, for the purposes of researching Internet traffic within the Platform, for statistical purposes, in particular to assess interest in the content posted on the Platform and to improve the Platform's content, and for the purpose of maintaining a User session. This information is not disclosed to anyone except those authorized to administer the Platform. On the basis of the aforementioned information, statistics may be generated to assist in the administration of the Platform. Collective summaries in the form of such statistics do not contain any identifying features of the Platform Users.
In addition, as part of ensuring network security and consistent service for all Users, the Administrator may use computer programs to perform activities such as monitoring network traffic, identifying unauthorized access or access to non-public information, detecting viruses and programs that may harm the Administrator's computers or network, and may monitor and improve the performance of the Administrator's network and the Platform. The programs Administrator uses may detect additional information from your computer, addresses from network packets and other technical information. Any such information is used solely to maintain the security and operation of Administrator's network and information systems.
§ 5. HOW TO USE THE CONTACT INFORMATION
With the explicit permission of the User expressed by clicking the appropriate option when logging on to the Platform for the first time, the Administrator processes their personal data and uses it to provide access to the Platform or, possibly, to provide the training services described in the relevant agreement concluded between the Administrator and the User or another entity in the interest of the User.
The Service Provider periodically sends e-mail messages to Users with notifications concerning the functioning of the Platform, the provision of training services to the User or the performance of the agreement concluded with the Service Provider (or in the interest of the User). Each User can independently disable such notifications in their account settings. An image called a "single pixel GIF" may be used in e-mail messages, which allows the format of the message to be adapted to the capabilities of the recipient's computer. This technology is also used to determine the total number of people who open messages sent by the Service Provider. When a user initiates a response by clicking on a link contained in an e-mail message, he or she is redirected to the appropriate website. The response is recorded and then used to provide the user with material better suited to their interests.
Contacting the User for a purpose other than those specified in section 2 above (in particular for marketing purposes) requires the User's appropriate consent, in accordance with applicable law.